三招讓你的會議不會走岔

許多會議開起來容易走岔，例如會有人發言不著邊際，未按會議主題發言，或是有人長篇大論，拖延會議時間。

如何能夠讓一場會議保持專注，而不會讓你成為工頭般的老是要控制會議，也不會傷害到發言者的創意？

1. 擬妥會議通知。事前就妥善擬好會議議程/議題的通知單，最好同時列出會議中不預備討論的內容。
2. 安排關鍵的會議發言人。如果一場會議有太多人，而沒有預先指定安排發言者，會議很容易失控。如果你事前就知道某人習慣滔滔不絕，在開會前就先請他在會議中的評論要控制在1分鐘內，以便讓其他與會者能夠聽取到更多的其他人的意見。
3. 讓會議具有執行力。會議結束前，要決定後續的行動，以及各項目的負責人，以及何時可以完成工作。會議結束后，發出會議記錄，以便每個人都能夠清楚知道，並且實際負責起來。

Three ways to keep your meeting from interrupting

Many meetings are prone to divergences, for example, some people may not speak according to the subject matter of the meeting, or some people may make lengthy remarks and delay the meeting time. 

How can you keep a meeting focused so that you don't become a foreman who always controls the meeting and doesn't hurt the creativity of the speaker? 

1. Prepare notice of the meeting. Prepare the notice of the meeting agenda / issue in advance, preferably listing the content that is not intended for discussion during the meeting. 
2. Scheduling of key conference speakers. If there are too many people in a meeting without having scheduled speakers in advance, it is easy for the meeting to get out of control. If you know in advance that someone is used to talking, ask him or her to limit his comments to one minute before the meeting so that other participants can hear more from others. 
3. Give the Conference executive power. At the end of the meeting, decisions are made on follow-up actions, the heads of projects, and when the work can be completed. After the meeting is over, minutes of the meeting are issued so that everyone can clearly know and actually take care of it.

不要輕易安排會議

有些人會熱衷于召集會議。但是，多數的會議是浪費大家的寶貴時間的。你召集會議的目的是什麼？是要分享資訊？還是要得到回饋意見？能不能用開會以外的其他方式進行交流？

以下的作法，可以顯示你尊重其他人的時間：

1. 開會只用來討論團隊必須發展的事項。不要用會議來散佈“請供參考的資訊”，或作“理念宣導”。哪些資訊，你可以用郵件發佈。
2. 會議通知單必須有清楚的討論議題。不要開會前幾分鐘才通知，要有充分的時間讓與會人員可以準備好他的意見。
3. 做好并發佈會議記錄。將會議記錄發佈給相關者。有些人必須知道會議結論，但是不一定需要出席討論。會議記錄也可以確保會議結論得到實際推動。

Do not arrange meetings easily

Some people are keen to convene meetings. However, most meetings are a waste of everyone's precious time. What is the purpose of your meeting? Is it necessary to share information? Or do we need to get feedback? Can we communicate in other ways besides meetings?

The following tips can show you respect other people's time:

1. Meetings are only used to discuss matters that must be developed by the team. Do not use meetings to disseminate "information for reference" or "idea propaganda". Which information can you post by email?
2. Conference notices must be clearly discussed. Don't give a few minutes'notice before the meeting, but have plenty of time for the participants to prepare their opinions.
3. Completes and releases meeting minutes. Issue minutes to stakeholders. Some people must know the conclusions of the conference, but they do not necessarily need to attend the discussion. The minutes also ensure that the conclusions of the conference are actually promoted.

開個有價值的會議

辦公室裡員工通常會抱怨必須參加一些無意義的會議。但是，開會確實是落實工作的一個重要手段。

爲了避免浪費大家的時間，請用下列步驟來確保你的會議是值得參加的：

1. 保持小會議。儘可能僅邀請那些可以直接幫助達成會議目標的人出席。
2. 事先發出會議議程。如果沒有會議議程，肯定你不知道要做什麽，以及如何去做，因此而會浪費大家的時間。
3. 注意會議時間。不要高估團隊成員開會的效率。儘可能用最短的時間來達成會議目的。如果會議討論時間不夠，也不要拖住大家，另外安排一個會議來繼續討論。

Have a valuable meeting

Employees in offices often complain about having to attend meaningless meetings. However, meetings are indeed an important means of implementation.

To avoid wasting your time, please take the following steps to ensure that your meeting is worth attending:

1. Keep small meetings. As far as possible, invite only those who can directly help achieve the objectives of the meeting to attend.
2. Send out the agenda in advance. If you don't have an agenda, you certainly don't know what to do and how to do it, so you're wasting your time.
3. Pay attention to meeting time. Don't overestimate the efficiency of team meetings. Use the shortest possible time to achieve the purpose of the meeting. If there is not enough time for discussion at the meeting, don't hold you back. Arrange another meeting to continue the discussion.