2016年9月24日 星期六

授權時,將分工責任說清楚

所謂分工責任(accountability)就是不同的人要負責不同的工作。我們經常遇到分工責任沒有弄清楚,而發生事與願違的現象。被交付任務的人,并不清楚她擁有哪些權利。
下次,當你實施授權時,請清楚的交待以下三個內容:
  1. 決策權擁有者。被交付責任者,擁有對相關工作的完全決定權。工作可以分配給整個團隊共同完成,但是決策者可以決定工作應該如何完成。
  2. 團隊協調者。這個人和團隊中其他人的角色和工作一樣,但是多增加了一些後勤行政工作,例如她要記錄工作進度,安排會議。她要確保團隊中有討論空間,但是不對結果負責。如果團隊不能達成共識,她要負責向上呈報,請求作出決定。
  3. 裁判員。這個人并沒有絕對的決策權力,但是她比團隊協調者的角色重要。她要負責協助團隊達成決定,而當不能達成共識時,她負責召開最後的決策會議。
When delegated, clarify the division of responsibilities
The so-called division of responsibilities (accountability) means that different people are responsible for different jobs. We often encounter the division of responsibilities is not clear, and things backfired. It is not clear to the person who has been entrusted with the task what rights she has.
Next time, when you implement the authorization, please clearly explain the following three elements: 
  1. Holders of decision-making power. The person entrusted with the responsibility shall have the full right to decide on the relevant work. Work can be assigned to the entire team, but decision makers can decide how the work should be done. 
  2. Team coordinator. This person has the same role and job as the rest of the team, but adds some additional logistical administrative tasks, such as keeping track of work progress and scheduling meetings. She ensures that there is room for discussion in the team, but is not responsible for the results. If the team cannot reach a consensus, she is responsible for reporting up and requesting a decision. 
  3. Umpire. This person does not have absolute decision-making power, but she is more important than the role of team coordinator. She is responsible for assisting the team in reaching a decision, and when there is no consensus, she is responsible for convening the final decision-making meeting.

結合團隊一起作決策

多數的組織中的最重要決策是由掌握最高權勢的層峰或是少數幾位核心人員來制定的。但是僅有一人或是少數人來作出的決策,很可能是錯誤的。他們可能受到既有的偏見,或是錯誤資訊,或是其他雜音,而不能作出正確的決策。
要避免這些雜音,企業應該整合團隊成員到重要策略的決策過程中。這個決策團隊成員,應該包含專家,有見解者,以及可以代表多方面意見的人員。這些意見可以匯集出比較可靠的決策模式,而讓策略決策容易得到成功。
這樣的團體決策並非排除層峰的參與,相反的,它可以激勵層峰人員與所有團隊成員一起作出更公益成功的策略。

Team decision making
The most important decisions in most organizations are made by the most powerful executives or a few core people. But decisions made by only one or a few people are likely to be wrong. They may be prejudiced, misinformed, or otherwise murmured and unable to make the right decisions. 
To avoid these noises, the enterprise should integrate team members into the decision-making process of important strategies. Members of the decision-making team should include experts, insightful people, and people who can represent a wide range of opinions. These ideas can bring together more reliable decision-making patterns and make policy decisions easy to succeed. 
This kind of group decision is not to exclude the participation of the layer peak, on the contrary, it can motivate the layer peak personnel to work with all the team members to make the strategy of more public benefit success.

擬定一個查核表,讓你作出有效的決策

總有一堆等待你去作決策的事項,是多數經理人有的共同經驗。但是,如果你能夠先準備好一份查核表,可以幫助你比較有效做出好的決策
  1. 寫下5項會受到你的決策影響的公司目標。如此,可以幫助你避免你的決策陷入不理智的陷阱。
  2. 寫下至少3個務實的決策選擇。
  3. 寫下你最需要知道重要資訊。
  4. 寫下今年會受到你的決策影響的事項
  5. 列出在你的團隊中會支持你的主張的人選,也列出可能會反對你的名單聽聽不同的意見,可以降低你的偏見。
  6. 寫下決策中應該包含的主要內容,以及為何團隊應該支持這項決策的理由如此可以獲得團隊的承諾以及讓你可以衡量決策執行的成果
  7. 訂出在決策制定后,再往後1 – 2個月做修正
Draw up a checklist to make you make an effective decision
There is always a pile of things waiting for you to make a decision, which is the common experience of most managers. But if you can prepare a checklist first, it can help you make a better decision.
  1. Write down the 5 goals of the company that will be affected by your decision. This can help you avoid your decision to fall into an irrational trap.
  2. Write down at least 3 pragmatic decisions.
  3. Write down the most important information you need to know.
  4. Write down the issues that will be affected by your decision this year.
  5. List the candidates that will support your proposal in your team, and list the list that may be against you. Listening to different opinions can reduce your prejudice.
  6. Write down the main content that should be included in the decision and why the team should support the decision. In this way, you can get the commitment of the team and allow you to measure the results of the decision.
  7. A revision is made after the decision making, and then 1 to 2 months later.